(Junior) Admin Operations Specialist

LiveKid specializes in creating software for preschools and nurseries, serving facilities in Poland and internationally, including Mexico. The company focuses on innovative solutions that contribute positively to education.

Required:

• Enjoy working with people including employees, managers, and contractors.
• Communication skills, ability to seek compromises, and teamwork.
• Discretion, confidentiality, accuracy, and punctuality in handling documents, contracts, and invoices.
• Independence, responsibility, and excellent organizational skills with task and deadline monitoring.
• Ability to switch between contexts and tasks with flexibility.
• Aptitude and willingness to automate and simplify tasks.
• English language proficiency at minimum B2 level.

Nice to have:

• Previous experience in a similar role.
• Familiarity with office software and tools such as Google Workspace, Slack, Notion, Trello, Calamari.
• Knowledge of Spanish language.

• Managing office-related tasks such as ordering new desks and office supplies, and ensuring availability of coffee, milk, and candies.
• Creating and administering company documentation, including preparing employee contracts and monitoring data updates (e.g., student ID renewals).
• Coordinating and onboarding new employees, including document verification, organizational briefings, and granting access to internal systems.
• Administering employee benefits, including payment settlements, responding to inquiries, managing packages and access, and sourcing suppliers.
• Handling receipt and dispatch of shipments and packages, including postal and courier coordination.
• Coordinating IT equipment inventory, replacements, repairs, and simple IT tasks such as access provisioning and equipment ordering.
• Assisting in organizing integration events, including participant lists and vendor research.
• Collaborating with HR/People & Culture department on reports, employer branding activities, and recruitment support.
• Providing support for emerging tasks and projects as the company grows, requiring flexibility and transparency.