Payroll Implementation PMO

We are looking for an experienced Payroll Implementation PMO to join a strategic payroll vendor migration program. The ideal candidate will have extensive hands-on experience leading payroll vendor implementations and managing complex transformation initiatives.

Joining this project you’ll become part of Mindbox – a tech-driven company where consulting, engineering, and talent meet to build meaningful digital solutions. We’ll back you up every step of the way, accelerate your development, and ensure your skills make a difference.

At Mindbox, we connect top IT talents with technology projects for leading enterprises across Europe. Our focus is on matching your skills with work that matters – projects that use modern tech stacks, solve real business challenges, and give you space to grow. By joining us, you’ll deliver technology solutions for well-known brands, supported by the Mindbox team that values knowledge-sharing and continuous development. We make sure you have the tools, flexibility, and guidance to do your best work – and to keep moving forward in your career.

• 5+ years experience in payroll implementation (with proven expertise in vendor migrations).
• At least 3+ years in a lead consultant role.
• In-depth knowledge of payroll processes, vendor systems, integration points.
• Experience managing multi-country payroll implementations.
• Skilled in conducting workshops, UAT cycles, parallel testing, and cutover activities.
• Strong project management skills including risk and change control.
• Excellent stakeholder management and communication skills across global teams.
• Fluent English (additional languages are a plus).

Nice to have:

• Experience working with payroll vendors and third-party integrators.
• Familiarity with data conversion and integration testing.
• Knowledge of global payroll compliance and regulatory requirements.
• Previous involvement in hypercare and post-go-live stabilization activities.

• Lead end-to-end payroll vendor implementation activities ensuring smooth migration from existing to new payroll systems.
• Conduct country-level workshops, coordinate UAT, oversee parallel test runs, and manage cutover planning.
• Provide expert advice on payroll implementation approaches, risk management, and program delivery.
• Manage governance processes, including RAID logs, status reporting, and toll-gate reviews.
• Collaborate with payroll vendors, internal HR/Finance teams, and third-party integrators on configuration, testing, and cutover.
• Supervise validation of payroll configurations, integrations, data conversions, and employee data loads.
• Ensure go-live readiness, hypercare support coordination, and post-migration stabilization.
• Facilitate communication between global PMO, local teams, and vendors for timely issue resolution.