Project Coordinator / Project & Process Management Specialist

The role supports the Delivery Manager in coordinating and optimizing project delivery activities across multiple teams, focusing on schedule management, project progress monitoring, team collaboration, and communication.

• Hands-on experience with Agile, Scrum, and Kanban frameworks.
• Practical experience in leading team meetings (retrospectives, status meetings).
• Proficiency in Jira for task tracking, board management, and dependency tracking.
• Knowledge of Confluence for documentation and knowledge base management.
• Advanced Microsoft Office and Google Sheets skills (Excel, PowerPoint).
• Experience with project scheduling, tracking, and monitoring risks/delays.
• Strong communication skills for coordinating international teams.

Nice to have:

• Experience with Trello, Smartsheet, or Jira Service Management.
• Knowledge of Power BI or Tableau for reporting and dashboards.
• Familiarity with Slack or Microsoft Teams for team communication.
• Proven ability to create presentations, process flows, and diagrams.
• Strong organizational and time management abilities.
• Proactive approach to problem-solving and process improvement.
• Detail-oriented with a focus on quality and consistency.

Project and Process Management:

• Assist the Delivery Manager in coordinating the activities of the delivery team.
• Maintain and define project schedules in collaboration with the Delivery Lead.
• Track, monitor, and report on project progress, risks, and delays.
• Define and maintain project communications to ensure clear and efficient information flow.

Team Coordination:

• Coordinate team activities to align with project goals and objectives.
• Organize and lead team meetings, including retrospectives and status updates.
• Support onboarding and offboarding processes for team members.

Documentation and Content Development:

• Assist in creating presentations, process flows, and diagrams.
• Review documents for style consistency and formatting standards.
• Manage the team’s knowledge base on platforms such as Confluence and Google Sites.

Meeting and Calendar Management:

• Schedule and coordinate meetings.
• Manage team calendars to ensure efficient workload prioritization.

Communication and Support:

• Serve as a point of contact for administrative and operational support.
• Collaborate with departments such as Manufacturing Technologies and Smart Manufacturing.

Risk Management:

• Support risk assessment processes in collaboration with risk managers.

Design and Content Collaboration:

• Collaborate with the design team to produce branded content.
• Assist with document styling and creation of visual elements.

Newsletter and Communication Tools Management:

• Create and distribute newsletters.
• Manage project communication tools.

Process Optimization:

• Continuously evaluate and improve processes to enhance efficiency and project delivery.