People Ops Generalist

XTM Group is dedicated to delivering cutting-edge solutions in the field of translation management. Our mission is to help enterprises reach global markets more efficiently by creating, delivering, and supporting an industry-leading platform to automate and manage all aspects of the localization process. Powered by cutting-edge AI technology and supporting over 220 languages and more than 40 out-of-the-box integrations, XTM’s translation platform delivers the future of localization to more than 25,000 unique active users worldwide. With XTM International, global organizations like Volvo, Firestone, and FARFETCH have reduced localization costs by up to 60%, shortened their time-to-market by up to 80%, and increased volume output by 250% without deploying additional resources.

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• 3+ years of experience in HR, ideally in a fast-paced or tech-driven environment.
• Solid understanding of employment law and payroll processes in Poland.
• Excellent interpersonal skills and ability to build trusted relationships at all levels.
• Strong written and verbal communication skills in English.
• High attention to detail, data accuracy, and organizational skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently, proactively and manage multiple projects concurrently.
• Hands-on experience with HR systems.
• Experience with coordinating team events.
• A tech-savvy, self-starter mindset with a flexible and solution-oriented approach.
• Passion for people, culture, and process improvement.

Nice to have:

• Experience supporting multi-country teams or remote-first companies.
• Previous involvement in M&A or change management projects.

• Maintain the HRIS (BambooHR), employee records and documents.
• Manage payroll processing in coordination with the payroll vendor in Poland.
• Manage benefits plans and benefits platform.
• Manage the onboarding and offboarding process across the Group.
• Support employees with a range of queries related to policies, procedures and benefits.
• Assist with HR documentation, monitor contract expiration and probationary reviews.
• Conduct annual updates on employee records (holiday entitlements updates, year-end holiday closeout, benefit reviews, etc.).
• Assist with administrative tasks and office management.
• Contribute to the continuous improvement of HR systems and various People initiatives.
• Coordinate and support employee engagement initiatives and events.
• Support People Business Partners on projects and initiatives.
• Support M&A activities, including integration support, as required.
• Be an ambassador of a people-centric culture and driver of company values.

⚠️ Recruitment Alert: Please be aware of fraudulent recruitment activity. Only engage with XTM emails ending in @xtm-intl.com, xtm.ai and xtm.cloud OR transifex.com.

We’re also committed to accessibility and inclusive hiring. If you need accommodations at any stage of the process, please indicate this in your application or speak directly with the Talent Partner.